CANCELLATION OF TRAVEL ABROAD

INSTRUCTIONS IN THE CASE OF CANCELLATION OF TRAVEL ABROAD

 

  1. In the first instance, you should inform the International Projects Section, Department of Research and Projects Support about the cancellation of the travel, reasons for cancellation, and costs incurred in connection with the planned travel.

  2. Subsequently, you should contact the organizers of the event, airlines, hotels, etc.

  • inform them about the cancellation of the travel,

  • request a return of the expenses incurred,

  • request a correcting invoice for the expense incurred (conference fee, tickets, accommodation, etc.) 

  1. Please collect documents confirming the expenses incurred and also any correcting invoices and documentation confirming the actions taken to recover the expenses incurred.

  2. Then please fill up the form APPLICATION FOR SETTLEMENT OF CANCELLED TRIP ABROAD.

  3. The application with the needed attachments and the acceptance of the disposer of funds please forward to the International Project Section to be check.

  4. The advance on the trip must be returned to the University bank account from which the advance has been paid within 3 days of cancelling the trip. The transfer title: “Advance return, cancelled trip, name and surname, country and date of the planned trip.”

  5. In the case of grants from the Polish National Agency for Academic Exchange (NAWA), you should contact the grant supervisor at the University to determine a further course of action.

  6. In the case of grants from the sources other than NAWA, you should contact the grant supervisor in a financing institution, and then please contact the International Projects Section to determine a further course of action.