Solidarity with Ukraine

CANCELLATION OF TRAVEL ABROAD

INSTRUCTIONS IN THE CASE OF CANCELLATION OF TRAVEL ABROAD

 

  1. In the first instance, you should inform the Department of Research about the cancellation of the travel, reasons for cancellation, and costs incurred in connection with the planned travel.

  2. Subsequently, you should contact the organizers of the event, airlines, hotels, etc.

 

  • inform them about the cancellation of the travel,

  • request a return of the expenses incurred, and then

  • request a correcting invoice for the expense incurred (conference fee, tickers, accommodation, etc.)

 

  1. Then you should submit a written request filled out in the application form CANCELLED FOREIGN TRIP SETTLEMNT FORM to the NCU Rector.

  2. After obtaining the required signatures, you should submit the application to the Department of Research (please send the documents by correspondence, e.g. by the internal mail). The application should be accompanied by all the accounting documents confirming the expenses incurred and also any correcting invoices and documentation confirming the actions taken to recover the expenses incurred.

  3. The advance on the trip must be returned to the University bank account from which the advance has been paid within 3 days of cancelling the trip. The transfer title should read: “Advance return, cancelled trip, name and surname, country and date of the planned trip.”

  4. In the case of grants from the Polish National Agency for Academic Exchange (NAWA), you should contact the grant supervisor at the University to determine a further course of action.

  5. In the case of grants from the sources other than NAWA, you should contact the grant supervisor in a financing institution, and then please contact the Department of Research to determine a further course of action.