Settlement
After the return, the traveler must settle the travel with you within 14 days. The traveler should submit documents to prove the costs incurred, for example invoices for accommodation or tickets. To each bill or ticket need to be attached the bank transaction confirmation downloaded to the PDF file from the traveler bank account.
Important! The employee does not need to document how allowances were spent.
If a document (bill, invoice, ticket) could not be submitted, the traveler must submit a written declaration stating the expense incurred and the reasons why it was not documented.
The settlement need to be prepared on the form: Annex 8 to NCU Rector Order No 15 of 12 February 2019.
The settlement is checked in terms of the content by an employee of the Department of Research: Anna Niemcewicz, Jowita Konrad or Alicja Roszkowska. We provide substantive support in the proper preparation of the settlement.
You can visit us from Monday to Friday from 9 a.m. to 1 p.m.
in the Main Library building, 13 Gagarina St., Toruń, room 100 D.
Make an appointment: https://www.umk.pl/formularze/rejestracja_dn/
NOTE: Travel allowances and lump sums are settled on the basis on:
- the declaration on the period of stay abroad,
- information on meals provided free of charge or as part of the fee,
- information if the traveler incurred the costs of airport/railway station transfer to the accommodation place in the city of destination abroad and back,
- and information if NCU or the host institution provided free accommodation.